Organisation: Australian Bureau of Statistics
Job Title: Administration Officer
Word Limit: 600 words
Throughout my career in the Royal Australian Navy (RAN), I have delivered projects to strict time and quality specifications. For example, I recently had responsibility for the reintroduction of the Electronic Warfare category of sailor to the RAN, requiring the development of workforce, training and implementation plans and management of the transition process for 130 sailors. My workload included preparation and submission of the pay case to the Defence Force Remuneration Tribunal, recruitment of sailors from other categories, liaison and negotiation with other category managers to secure the required positions, and acquisition of equipment through Defence Materiel Organisation. Commencing this role in mid-2010, my first priority was to create a project timeline which allowed for implementation of the new category in the following year. I was responsible for the workflow of this project, and achieved smooth progression of workflows through assessing the various priorities and time requirements of the elements of the project. Progress of a pay case through the Remuneration Tribunal, for example, requires significant time and so I commenced this process as an early priority. This project required me to make decisions utilising sound judgement on a wide range of matters relating to the transition of sailors to the category. Successful management of this program of work over the subsequent months allowed for the smooth and successful reintroduction of the Electronic Warfare category in mid-2011.
The coordination of the reintroduction of this category required me to display strong stakeholder liaison and communication skills. A critical component of the successful delivery of this project was my negotiation with other Category Managers of positions which could be relinquished, traded and manoeuvred to provide the 150 positions that I required in the necessary locations. One of the key stakeholder groups that I communicated with throughout this project was the sailors themselves – highly effective and persuasive communication was required in order to recruit sailors from other categories to transfer to the Electronic Warfare career path. As well as liaising with stakeholders such as Defence Materiel Organisation for acquisition of equipment, I provided extensive written advice to the Remuneration Tribunal to allow a judgement to be made about the appropriate salary classification for the positions.
My capacity to provide administrative and statistical support is demonstrated in my current role as a Training Support Officer with the RAN. IN this role I am responsible for the provision of training and administrative support to the Australian Navy Cadet (ANC) organisation, primarily the development of training packages for use by the ANC. I maintain training records and statistical data on training completion and monitor compliance with the mandatory training and clearance requirements for the ANC. Where records show failure to comply with mandatory training requirements, I make a report to the organisation. In this role I also improve local procedures through developing processes and frameworks for the ANC, such as creating a training continuum process which was previously lacking in the organisation.
My earlier experience in the RAN, during which I achieved the rank of Warrant Officer, saw me responsible for the supervision, training, development and management of staff groups. As a section supervisor for example, I managed staff groups of up to 10 members, while as a Training Supervisor I was responsible for overseeing the performance of up to 12 Instructors. Comfortable and confident with the use of technology, I am capable in the use of the Microsoft Office suite of programs, have used a variety of systems in my work with the RAN and Australia Post, and am quick to acquire proficiency in new systems.