Organisation: Flinders University
Job Title: Manager, Admissions and Operations
Location: Flinders University
Essential Criteria
- Appropriate tertiary qualifications and subsequent experience or equivalent combination of professional experience and relevant education and/or training.
- I have a Bachelor’s Degree of Management.
- I have almost six years working experience and relationship with universities in main land of China.
- My first company is Tsinghua Tongfang Co. Ltd., which was commercial part and factory of Tsinghua University. I was honored to become one of the first marketing team of hi-technology software, named ‘Digital Library for University’ database operation software. The series of software were produced and developed by Tstinghua Tongfang Co. Ltd. Due to this opportunity, I got to build my working relationship with universities in south-east of China.
- I began to work in project management and business promotions area when I entered Peking University Founder Co. Ltd. It is well known in China, that Founder had long term relationship with Peking University. I was involved in the close co-operation between Peking University Library and Founder Co. Ltd.
- I was also the project manager in government funding. I wrote the marketing part of the application document, and was the spokesperson on the biding conferences of government. Due to team work with colleagues from Develop Department and Finance Department, we succeeded in winning government funding for my company in the sum of 2,000,000 RMB (about AU$ 400,000).
- During my eight years and multiple positions working experience, I did many continuous study courses that required by my career.
- These courses included case management, project management, priority management, functional department finance management, HR management and team working and building.
- An ability to provide solutions to business problems and create new business opportunities.
In conflict resolution, I developed my compromising skills. A good Administration Department is fundamental to any company. I had to maintain a good balance with all Departments and levels of staff, office issues and resource usage. Emergencies and new tasks often happened, which required me to develop my attention to details further, and priority problem solving abilities with clearly defined instruction to my team.
I developed the ability for analytical problem solving, initiative, and self-motivation due to hi-efficient and busy working environment. Making plans and adjusting them as required has already become one of my habits.
- Well-developed interpersonal, networking and relationship building skills to enable working with a diverse range of people and cultures, and at a variety of levels.
- My working experience has given me a lot of opportunities to develop my communication skills including:
- Oral and written skills, which I used every day in my internal and external office job, to cope with my staff, colleagues, bosses, collaborative partners, landlords, government departments and suppliers, etc.
- I also developed proficient inter-personal skills, negotiation skills and presentation skills (at conferences etc.), which helped me when dealing with different people and issues.
- I have demonstrated interpersonal skills and business relationship management abilities. For example, All the companies I served are public (listed) groups with multidiscipline and multifunctional departments. I had the confidence in my ability to cope with different departments and their office requirement. I respect different discipline based on different jobs and tasks. However I also would keep a balance among all the departments, and maintain the whole company’s rules.
- Demonstrated organisational and project management skills, including the ability to identify priorities and meet competing demands for self and others, within a complex team environment.
- I believe that the good evidence for my well developed organisational skills and ability is that I was leader of government funding application project.
- I was the head of five-staff team, which consisted of two engineers from the IT Development Department, one senior accountant from Finance Department, and two ASO’s.
- I held the meeting to analyse the criteria of the funding, setting the priorities, addressing the criteria to the products line, and allocated the team members the tasks with clear instructions, requirements and deadlines.
- I kept contact and double checked the process with team members, in case that some modifications and adjustments should be made before the events.
- The effort and effective team working were paid back by getting 2,000,000 RMB (about 350,000 AUD) from the government for my second company.
- According to my experiences, flexible problem solving ability was very important for organisational jobs. Emergencies, new tasks and unpredictable problems often happened, which required me to develop my initiative attention to details further, self-motivation due to hi-efficient and busy working environment, and priority problem solving abilities with clearly defined structure to my project.
- Demonstrated ability to engage in processes and/or actions that reflect continuous improvement for self and the organisation.
- Well-developed written communication skills including the ability to analyse and report on complex data and to exercise ethical and sound judgement.
Following item 3 above, within the government funding project, I was major writer of business and market part.
- Well-developed oral communication skills including demonstrated experience in providing information and advice to staff.
- I was the spokesperson for software for long time.
- Strong computer and associated software skills.
- I have proficiency in Microsoft Office products.
- PowerPoint frequently in my reports and presentations on conferences with senior management and visitors.
- Through Excel I managed financial forms, kept records, and produce financial flow charts
- I used Words to deal with daily documents and paperwork.
- My English typing speed is around 45-52 wpm according to an online test.
- My skills in using Microsoft Office Software have helped me achieve a high level of efficiency in my administrative work, and I believe it will continue helping me in my career.
- Proven experience in financial management.
- I was in charge of financial management for my team, the job consisted of
- Administrative costs management
- Expenditure and reimbursement
- Purchase and payment of assets and office supplies
- Petty cash of administration team
- Administrative expenditure of another five branches country wide.
- At the beginning of every financial year, I assisted my director to make the budget of the administrative team. The budget report was comprised of different costs in my team, such as reception, daily cost, rental, purchase plan and cars cost, etc.
- I was also required to submit the reports quarterly and annually based on the works and finance of my team.
